Cool New Features of Dropbox
If you know me, you know I’m a huge Evernote fan. I start and end my day in my Evernote workspace. But there is also a time and place when I use other cloud tools, such as Dropbox and Google Drive - depending on who I am collaborating with.
Last month, Dropbox made some major enhancements. And quite frankly, I’m impressed. Many of them are reminiscent of features already available in Evernote, but if you are a Dropbox user, check these out.
Create New Documents, Upload Photos, and Scan Documents with One Touch
Using the Dropbox app on your mobile device, you can tap the plus (+) button to quickly create new Microsoft Office documents, upload images, and scan documents.
Annotate Your Image or Document
As of July 2016, Dropbox now allows you to mark up an image by adding comments anywhere on a file (right from the web browser.) No more losing track of feedback or comments in email threads or chat history.
Quickly Share Files
If you download the Dropbox app for your computer, you can quickly share files without having to go to the Dropbox website. Just right-click the item in your Dropbox folder and click "Share," them type the recipient email, name, or group. Choose view or editing access, and add an optional message. Hit "Share"to confirm everything and you're done. That's it!
Use the Dropbox Badge
A new Dropbox badge will appear when you're working on Microsoft Office files and you have the Dropbox app installed on your computer. Clicking it will let you see who else is working on a file so no one accidentally loses their work.
If you have a Microsoft Office in your Dropbox and go to the Dropbox website, you can choose to open it using Microsoft Office applications online and collaborate in real-time, without having to send emails back and forth with changes.
Save Digital Copies of Handwritten Notes
With the new document scanner (via your mobile device), you can scan whiteboards, receipts, handwritten notes and more into the Dropbox folder you choose. This can be a great way to keep all your ideas and information - no matter the format - all in the same place.
Request Files -- Not Folders
You can share work with others or have them share work with you through file requests, which gives people access to specific files without letting them see everything in the folder. That way, you can stay organized without worrying about people seeing sensitive information, works in progress, or anything else they shouldn't see.
Preview Files -- Even Without the Apps
You don't need to have Microsoft Excel, PowerPoint, or even Adobe Photoshop to preview documents that normally can only open in those applications. Dropbox will take care of it for you!
Manage (or Restore) Older Document Drafts
Dropbox tracks the changes you - or your collaborator - makes for up to 30 days, so you can preview (or restore) any of the older versions as needed.
What are your favorite Dropbox features? Let me know in the comments!